Employee handbooks, workplace policies, job postings, training materials, and internal communications all shape how people experience your organization. When these documents are translated poorly, the result is confusion, disengagement, or worse, non-compliance with language regulations. Our team translates HR content with the clarity, tone, and regulatory awareness the field requires.
Understanding the service
HR documents present a unique challenge. They must be legally accurate, aligned with the organization’s tone, and easily understood by employees at every level. A workplace policy written in stiff, formal language may technically be correct, but it will not be read. A job posting translated without attention to inclusive language may discourage qualified candidates from applying.
In Canada, bilingual HR documentation is often a legal requirement, particularly under provincial language legislation such as the Charter of the French Language in Quebec. The language used in employment contracts, workplace policies, and training materials must conform to these standards. For examples of common mistakes, check out our article on English-to-French translation mistakes in Quebec businesses.
Codes of conduct, workplace health and safety policies, remote work guidelines, benefits summaries, and organizational policies. These documents set the tone for the employee experience, and the language must reflect the values of the organization.
Accurate translation of terms of employment, non-compete clauses, confidentiality provisions, and compensation structures. In this context, every word carries legal weight.
Translation and adaptation of job descriptions, career page content, and recruitment campaigns. The language of a job posting directly affects who applies. Tone, inclusivity, and clarity all matter. Our article on strategies for handling gender-inclusive language in French covers the considerations that apply specifically to recruitment content.
Online training modules, procedure guides, onboarding documents, and assessment tools. Training content must be clear enough that learners can absorb the material without rereading sections multiple times.
Company-wide announcements, leadership messages, town hall presentations, and employee newsletters. Internal communications carry the voice of your leadership. That voice must sound consistent in both languages.
Translation and adaptation of DEI policies, awareness materials, and employee resource group communications. This type of content requires particular care with terminology, tone, and cultural sensitivity. Our dedicated inclusive translation service goes deeper into on how we approach this work.
Key considerations
Canadian provinces have specific requirements around the working language and the availability of HR documents in both official languages. We are familiar with these obligations, particularly in jurisdictions with formal language legislation, and we ensure that your translated documents are compliant.
The expectations around inclusive language in the workplace are evolving. In French, this presents unique challenges: gendered grammar, doublet forms, and epicene alternatives all need to be handled with care. We apply inclusive writing strategies that respect your organization’s guidelines and the norms of the target language.
Your HR materials shape how current and prospective employees perceive your organization. A translation that fails to capture the right tone can leave employees feeling disconnected from your organizational culture. For organizations looking to adapt their entire French presence for the Canadian market, our Canadian French adaptation services can also help.
Our process
Our standard three-stage process applies here as well: translation by a linguist with HR expertise, revision by a second linguist for compliance and readability, and a final quality assurance check. Learn more about our translation process here.
Absolutely. We translate employment contracts with full awareness of Canadian language legislation, including the Charter of the French Language and other provincial requirements.
Yes. We apply inclusive writing strategies adapted to the type of content and the organization’s preferences. See our inclusive translation page to learn more about our approach.
Yes. We translate online training modules, procedure guides, assessment tools, and onboarding materials. Training content must be particularly clear, and we give it the attention it requires.
HR content must strike a balance between professionalism, warmth, and accessibility. We adapt the tone to match the type of document: formal and precise for policies, warmer and more engaging for internal communications and recruitment materials.
Standard translation is priced per word. Revision and proofreading follow a fixed hourly rate. You receive a clear cost breakdown before anything starts.
Send them over. We will review the scope and provide a clear estimate.